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Privacy Policy

Quill Project and Pembroke College are committed to protecting the privacy and security of personal data and complying with the provisions of the General Data Protection Regulations of 2018.

Our privacy policy explains what personal data we gather and hold about you, how we use it, how we share it, how long we keep it, and what your legal rights are in relation to it.

Website users and cookies

For functionality, and to help track the use of the website and improve the service, this website uses Google Analytics tools, including its advertising reporting feature. These tools will serve your computer with a small file called a cookie that helps identify unique users. Cookies do not contain any personally identifying information, but essential for the functionality of the site. You can set your browser to refuse cookies or warn you before accepting them. To find out how to opt out of providing data for analytical use, click here.

Registered users

Some parts of the Quill website require users to register and log in, either to access restricted information or to allow them to store information within the Quill platform. As part of the registration process you will be asked to supply limited personal information (an email address and a user name of your choice). This information will not be given or sold to third parties or used for marketing purposes.

Users may edit their profiles to include their real names and biographical information. Users may choose not to disclose this information. By supplying this information, you are consenting to our holding it and using it for the purposes for which it was provided. Information provided will be kept for as long as is necessary to fulfil that purpose or until you withdraw your consent.

If you would like to remove your registered account at any point, you can use the contact page to get in touch with us.

Special categories of user

If you are a member of Quill staff or have been assigned to a Quill project by one of our partner institutions, you may be required to provide your real name and basic biographical information during the registration process, and the data you enter on the platform may be monitored and used in line with your terms of employment. This makes it possible, for example, to acknowledge your contribution to the completed project at a later date. This does not affect your rights under the General Data Protection Regulations of 2018. For more information, please see the applicable data notices on https://www.pmb.ox.ac.uk/privacy-policy or speak to your line manager.

More information

To obtain a full picture of how your data is treated and your rights concerning your data, it is important that you read all applicable data notices, as available on https://www.pmb.ox.ac.uk/privacy-policy.

If you have any questions about this policy, you can use the contact page to get in touch with us.